Privacy Policy for Cogworks Compass
Cogworks Compass ("we," "our," or "us") is committed to protecting the privacy of individuals who interact with our online platform and participate in our social programs. This Privacy Policy describes how we collect, use, and disclose information, and what choices you have with respect to that information.
1. Information We Collect
We collect various types of information to provide and improve our services, which include community engagement, volunteer coordination, program development, impact measurement, and stakeholder collaboration for clockwork-inspired social initiatives. The information we collect falls into the following categories:
- Personal Data You Provide Directly: This includes information you voluntarily submit when you register for programs, sign up as a volunteer, fill out forms, participate in surveys, or communicate with us. This may include your name, contact details (such as postal address: 24 Rathmines Road Upper, Dublin, D06 H5Y4, Ireland), and any other information you choose to provide related to your participation or interest in our social programs.
- Program-Related Information: Data related to your engagement in our social programs, such as attendance records, feedback, and contributions to specific initiatives. This data is collected to manage and measure the impact of our programs effectively.
- Usage Data: When you visit our site, we may automatically collect certain information about your device and how you interact with our platform. This includes your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This helps us understand user engagement and improve the site's functionality.
2. How We Use Your Information
We use the collected information for the following purposes:
- To Provide and Manage our Social Programs: This includes facilitating community engagement, coordinating volunteer activities, developing and implementing clockwork-inspired social initiatives, and measuring their impact.
- To Communicate with You: To send you updates, newsletters, program reminders, and respond to your inquiries.
- To Improve our Services: To understand how our platform is used, analyze trends, and develop new features or improve existing ones.
- For Research and Reporting: To analyze program effectiveness, fulfil reporting obligations, and generate anonymized statistical data for partners and stakeholders.
- To Ensure Safety and Security: To protect our platform, our users, and the public from harm, fraud, and illegal activities.
3. Legal Basis for Processing (GDPR)
For individuals located in the European Economic Area (EEA), our processing of your personal data is based on the following legal grounds:
- Consent: Where you have given explicit consent for specific processing purposes.
- Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract (e.g., managing your volunteer registration).
- Legitimate Interests: Where processing is necessary for the purposes of the legitimate interests pursued by Cogworks Compass or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.
- Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.
4. Sharing and Disclosure of Information
We do not sell your personal data. We may share your information under the following limited circumstances:
- Service Providers: We may engage third-party companies and individuals to perform services on our behalf (e.g., website hosting, analytics, email distribution). These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
- Partners and Collaborators: In the context of specific social programs or initiatives, we may share relevant, often anonymized or aggregated, information with our program partners and collaborators to facilitate program delivery and impact measurement. We will always seek to minimize personal data sharing and clearly inform you where such sharing is necessary for program participation.
- Legal Requirements: We may disclose your personal data if required to do so by law, or in response to valid requests by public authorities (e.g., a court or government agency).
- Business Transfers: If Cogworks Compass is involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different Privacy Policy.
5. Data Retention
We retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. When it is no longer needed, we will securely delete or anonymize it.
6. Your Data Protection Rights
Depending on your location, particularly if you are in the EEA, you have certain rights regarding your personal data:
- Right to Access: The right to request copies of your personal data.
- Right to Rectification: The right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- Right to Erasure (Right to be Forgotten): The right to request that we erase your personal data, under certain conditions.
- Right to Restrict Processing: The right to request that we restrict the processing of your personal data, under certain conditions.
- Right to Object to Processing: The right to object to our processing of your personal data, under certain conditions.
- Right to Data Portability: The right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- Right to Withdraw Consent: Where our processing is based on your consent, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us at the details provided below.
7. Security of Your Information
We strive to use commercially acceptable means to protect your personal data, but remember that no method of transmission over the internet or method of electronic storage is 100% secure. While we endeavor to protect your personal data, we cannot guarantee its absolute security.
8. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
9. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at:
Cogworks Compass
24 Rathmines Road Upper
Dublin, D06 H5Y4
Ireland